BLN24
Executive Secretariat Program Manager, Publications and Issuances
Management - Bethesda, MD - Full Time
Job Title: Executive Secretariat Program Manager, Publications and Issuances
Location: Bethesda, MD (On-Site)
Company: BLN24
About Us: We find strength in teamwork-a better you is a better us
BLN24 is an award-winning Management Consulting Firm that supports the U.S. Federal Government in successfully achieving their mission and goals. Our service and solutions delivery start with understanding each client’s end-state, and then seamlessly integrating within each Agency’s organization to improve and enhance strategic and technical operations and deployments.
Position Overview:
BLN24 is seeking an organized, detail-oriented Executive Secretariat Program Manager to support
publications, issuances, and project coordination at Walter Reed National Military Medical Center
(WRNMMC). This position combines responsibility for managing official documents throughout
their lifecycle with planning, tracking, and coordinating projects that support hospital leadership
and administrative operations.
The successful candidate will guide policies, administrative instructions, procedures, and related
forms through development, stakeholder review, approval, publication, and periodic updates. The
role also requires managing schedules, dependencies, action items, and competing priorities across
multiple directorates. Experience supporting the Defense Health Agency, military healthcare
organizations, or military treatment facilities is preferred.
Key Responsibilities:
Publications and Executive Secretariat
- Manage the lifecycle of official publications and issuances, including development,
- coordination, review, approval, dissemination, revision, supersession, and cancellation.
- Review documents for clarity, completeness, formatting, consistency, and alignment with
- applicable organizational guidance.
- Coordinate clinical, legal, safety, administrative, and leadership reviews, consolidating
- feedback and helping document owners resolve comments.
- Ensure policies, procedures, instructions, and associated forms remain consistent and properly
- linked.
- Maintain an organized publications repository with accurate version control, approval records,
- review dates, and document status.
- Identify publications approaching review deadlines and coordinate timely updates with
- responsible offices.
- Develop and maintain templates, preparation instructions, and submission checklists that help
- directorates produce complete review packages.
- Support executive correspondence, records, and forms management during absences, workload
- surges, and other assigned needs.
- Prepare complete, decision-ready packages for Government review and approval.
Project Management
- Develop and maintain project plans, schedules, milestones, and deliverable trackers for
- assigned publications and administrative initiatives.
- Coordinate multiple concurrent projects, identifying dependencies, required decisions,
- resource needs, and potential delays.
- Maintain action, risk, issue, and decision logs with clear owners and due dates.
- Facilitate working sessions and stakeholder meetings, document decisions, and follow up
- on outstanding actions.
- Monitor progress against agreed schedules and elevate issues requiring leadership
- attention.
- Prepare status reports and briefings covering completed work, upcoming deadlines,
- overdue actions, risks, and recommended next steps.
- Coordinate changes in priorities and scope with Government stakeholders and
- communicate their effects on schedules and deliverables.
- Identify opportunities to improve document routing, review cycles, tracking, and
- collaboration across directorates
Required Qualifications:
- Bachelor’s degree in Business Administration, Public Administration, Communications, or a related field, or equivalent relevant experience.
- At least five years of relevant experience in publications management, executive secretariat support, project management, or a combination of these areas.
- Demonstrated ability to manage official documents through multiple stages of review and approval.
- Experience coordinating projects involving multiple stakeholders, competing priorities, and firm deadlines.
- Strong writing, editing, proofreading, and document-formatting skills.
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint or comparable document-management platforms.
- Experience maintaining schedules, tracking actions, preparing status reports, and briefing stakeholders.
- Ability to work independently, exercise sound judgment, and communicate effectively with senior leaders and staff.
- Availability to work onsite at WRNMMC three days per week and satisfy applicable Government suitability and access requirements.
Preferred Qualifications:
- Experience supporting the Defense Health Agency, Military Health System, a military treatment facility, or a defense health program.
- Experience managing publications, issuances, policies, correspondence, or records within a federal or military organization.
- Familiarity with military command structures and executive coordination processes.
- Experience supporting hospital administration or coordinating clinical and administrative stakeholders.
- Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or comparable project-management training.
What BLN24 brings to the Game:
BLN24 benefits are game changing. We like our team to play hard and that means they need to be taken care of — physically, financially, and emotionally. We make sure to keep them in the game by giving them access to generous medical, dental, and vision plans.
You can join one of the fastest growing companies headquartered in the Washington DC Metro Area. We give you the opportunity to work in different sectors, so you have the chance at variety while maintaining stability.
Flexibility at BLN24 allows each individual the opportunity to balance quality work and their personal lives. Depending on projects, we allow remote working opportunities so you can always be in the game no matter where you call home.
BLN24 is an Equal Opportunity Employer. We believe people are our strength and understand diverse talents are key to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.
